Manhattan Receptionist

cidny-logo

Position: Receptionist

Salary: $35,000 

About CIDNY:
The Center for Independence of the Disabled in New
York (CIDNY) is the leading organization serving and representing people with
disabilities in New York City. CIDNY’s mission is the removal of barriers to
full integration of people with disabilities. CIDNY helps people with
disabilities to gain the skills and obtain the services they need to live
independently in the community. CIDNY advocates for fair and effective policies
that improve the quality of life for people with disabilities.

Reports to:
Director of Administration

Specific Duties include:
Reception Area:

  • Welcome and direct visitors, deliveries, and incoming
    calls in a prompt, professional and efficient manner
  • Maintain a comprehensive understanding of daily
    scheduled activities
  • Provide support for conference room needs, including
    ordering, setup, and cleanup of refreshments, before and after meetings;
    board room configuration, and assisting with meeting materials arrangements
    as needed
  • Maintain reception area neat, organized, and
    functional, including monitoring adequate availability of CIDNY materials
  • Receive, sort, scan, and route mail and packages for
    prompt and efficient handling, including outgoing mail and packages

Facilities Management:

  • Actively monitor inventories for housekeeping, pantry
    and office supplies; including ordering, receiving, stocking and
    distribution of supplies
  • Coordinate with building maintenance regarding upkeep
    of our offices and accessible bathrooms
  • Notify staff re. planned maintenance by the building
    and third party maintenance company
  • Coordinate and negotiate with HVAC companies, MWBE, and
    other selected vendors

Administrative Support:

  • Provide clerical/administrative support, to assigned
    senior staff, specifically for processing of expenses, and travel
    arrangements
  • Perform other clerical tasks as needed and assigned

 

Education and training:
A minimum of two year of relevant experience and/or training is required.

Experience:

  • Pleasant and clear telephone manner, with proven
    ability to interact with people with disabilities in a professional and
    courteous manner.
  • Good
    sense of humor, incredibly patient, and can navigate difficult
    personalities
  • Excellent interpersonal and communication skills;
    articulate, self-motivated, and flexible
  • Ability to perform routine duties independently,
    handling a variety of tasks simultaneously, setting priorities and
    scheduling own work, in a fast paced environment
  • Sound judgment, with ability to identify when an issue
    should be escalated for resolution
  • Flexible
    with changing demands at work
  • Can
    work with minimal supervision
  • Be able
    to lift/move boxes, equipment, or assist in other (minimal) physical
    activities
  • Multilingual
    /ASL preferred
  • Working knowledge of Microsoft Office Suite required

Travel Demands:

Temporarily remote due to COVID-19, will have to travel to our Manhattan office once we re-open.

Equipment Operated:

Computer/Laptop, Phone, Printer/Copier, Postage Machine, Shredder

Other Information:

Proof of COVID-19 vaccine is required.

We conform to all laws, statutes, and regulations concerning equal employment
opportunities and affirmative action. We strongly encourage women, minorities,
individuals with disabilities and veterans to apply to all of our job openings.
We are an equal opportunity employer and all qualified applicants will receive
consideration for employment without regard to race, color, religion, gender,
national origin, disability status, genetic information and testing, family and
medical leave, sexual orientation and gender identity or expression, protected
veteran status, or any other characteristic protected by law. We prohibit
retaliation against individuals who bring forth any complaint, orally or in
writing, to the employer or the government, or against any individuals who
assist or participate in the investigation of any complaint or otherwise oppose
discrimination.

 

HOW TO APPLY
Please send a thoughtful cover letter and resume to Abaewusuwa Egyin, Executive Director.
Do not send by fax.

Please use the job title as email header.

NO PHONE CALLS PLEASE.

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